5 Ways to Automate Customer Service

For many people, automation may seem like a buzzword SaaS businesses use to push their promotions. However, if you ask any business owner, they will instantly tell you just how much time automation saved them—time which they now use to optimize other aspects of their business and ensure growth.

While many business processes can be automated, the most important is customer service. It’s no secret that all consumers want a quick and concise response when they are experiencing some kind of problem with your service or product. In addition, 63% of consumers expect businesses to be aware of their problems and unique needs, even if a support ticket is not submitted.

So given that customer service is so important and automating it is paramount, let’s take at some of the best practices to ensure you are doing it right.

Set up a Self-Service Knowledge Base System

Creating a self-service knowledge base system is an effective way of making information available to customers. By setting up this system, organizations are one step closer to effective customer service automation, as customers can find the answer to their queries on their own. This provides convenience to customers, allowing them to have issues resolved in a manner of seconds without having to wait for your or your customer support team to respond.

Furthermore, your customers can gain access to material such as product information or company policies, reducing calls from customers asking for information. Self-service knowledge base systems are cost-effective and represent an efficient use of resources since it requires relatively small amounts of time or money for setup or maintenance once it is established. Plus, you can even think about shrinking your customer support team to save on business operation costs if this method of operation proves beneficial in the long run.

Ultimately, creating a self-service knowledge base system could be beneficial for organizations aiming to stay ahead of their customers’ needs and achieve increased customer satisfaction levels without having to allocate a lot of funds toward customer support-related activities.

Add a Live Chat to Your Website

Adding a live chat feature to your website can provide an invaluable customer service option for your visitors. The interactivity this tool brings will help you solve issues quickly and on top of that, build long-lasting relationships with all those that engage with your brand.

Additionally, since live chats perform in an instant messaging format, they save customers’ and your time, allowing you to process more queries and serve more people than traditional customer service methods.

Use Social Media

While it’s not automating customer service per se, resolving problems that might arise with your products and services over social media is extremely quick and effective. All you have to do is relay to your customers that you can be reached on your social media channels, and to do that, just provide links leading to your channels through your “Contact Us” page.

Use a CRM Tool to Keep Track of Customer Interactions and Issues

CRM software can be an invaluable asset to a business that interacts with customers on a regular basis. Businesses use it as a centralized hub for tracking customer interactions and issues, making it easier to remember what has been discussed with each customer and keeping all relevant data in one place.

So, if you want to manage all interactions with your customers effectively, look into CRM systems and start delivering a better experience for everyone interested in your brand’s products.

Train Your Employees

By now, we have established that automation can only bring benefits to your business. However, you still have to train your employees, as sometimes they will have to step in and help customers. Training should cover basic operations as well as more in-depth topics, such as troubleshooting any issues that may arise or optimizing existing workflows for better results. Doing so will not only improve employee productivity but also set them up for long-term success when it comes to using automation tools.

In addition to that, make sure that you focus on honing your employee’s interpersonal skills. Your entire team needs to be equipped with the right set of skills to handle all queries and assist customers in a respectable manner.

Bottom Line

Automated customer service tools are a great way for businesses to provide a consistent and high-quality customer experience. Automation can save time, money, and resources while giving customers quick, efficient responses.

However, no matter how sophisticated the technology is, there will always be a need for human interaction in dealing with customers. So, while implementing the above-mentioned automation techniques, don’t forget to train your employees to take over whenever needed.